School Facilities Overview

An effective school facility is responsive to the changing programs of educational delivery, and at a minimum should provide a physical environment that is comfortable, safe, secure, accessible, well illuminated, well ventilated, and aesthetically pleasing. The school facility consists of not only the physical structure and the variety of building systems, such as mechanical, plumbing, electrical and power, telecommunications, security, and fire suppression systems. The facility also includes furnishings, materials and supplies, equipment and information technology, as well as various aspects of the building grounds, namely, athletic fields, playgrounds, areas for outdoor learning, and vehicular access and parking.

The school facility is much more than a passive container of the educational process: it is, rather, an integral component of the conditions of learning. The layout and design of a facility contributes to the place experience of students, educators, and community members.

Depending on the quality of its design and management, the facility can contribute to a sense of ownership, safety and security, personalization and control, privacy as well as sociality, and spaciousness or crowdedness. When planning, designing, or managing the school facility, these facets of place experience should, when possible, be taken into consideration.

Constructing New Facilities

During strategic long-range educational planning, unmet facility space needs often emerge. The goal of educational planning is to develop, clarify, or review the educational mission, vision, philosophy, curriculum, and instructional delivery. Educational planning may involve a variety of school and community workshops and surveys to identify and clarify needs and sharpen the vision of the district.

Long-range planning activities, such as demographic studies, financing options, site acquisitions, and community partnering opportunities are often initiated by the district administration as a response to the results of educational planning. An outcome of long-range planning is the development of a comprehensive capital improvement program to address unmet facility needs.

The district superintendent appoints a steering committee to oversee the details of the capital improvement program. The responsibility of the steering committee includes the selection of various consultants, the review of planning and design options, and the reporting of recommendations to the school board for a final decision. Depending on the needs of the district, one of the first tasks of the steering committee is to retain a variety of consultants.

Educational and design consultants, financial consultants, bond counsels, investment bankers, and public relations consultants are retained to perform pre-referendum planning activities during which project scope, budget, financing, legal issues, and schedule are defined. Once project feasibility is established, a public referendum package is developed and presented to the taxpaying public through public hearings. Upon passage of the public referendum, more detailed facility planning of the school can begin.

An architect is often selected to assist in facility planning in cooperation with the educational planning consultant and in-house facility staff. The school board, as the owner, enters into a contract for services with the chosen architect. The architect, in turn, negotiates contracts with a variety of consultants, including interior designers, landscape architects, mechanical, electrical, and civil engineers, and land surveyors.

The facility planning process at its best involves an assessment of functional needs in light of the educational program developed during educational planning. There are several names for this process: Educators refer to the development of educational specifications, while architects refer to it as facility programming. Facility planning includes any or all of the following activities: feasibility studies, district master planning, site selection, needs assessment, and project cost analysis.

Spatial requirements and relationships between various program elements are established. The outcome of the facility planning process is a public facility program, or educational specifications document, that outlines physical space requirements and adjacencies and special design criteria the school facility must meet.

The design phase of the process, which includes schematic design, design development, and construction documents and specifications, can last from six months to one year. Each step in the design process involves more detailed and specific information about the technical aspects of the building systems, components, and assemblies. The design process requires school board decisions and approval, with each phase offering more detailed descriptions of the scope, budget, and schedule. The products of this phase include sketches, drawings, models, and technical reports, which are shared with the school and community through public hearings, workshops, and other forms of public relations and community involvement.

Community participation during the earliest stages of the design phase can be as critical for stakeholder support as it was in the educational planning process.

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